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1. Program Overview
a.
Background
i. Need for child death review teams
ii. Legislation
A.
Public Acts
B.
HIPAA
iii.
Purpose of teams
A. Operating Principle
B. Goal
C. Objectives
D. Achieving Objectives
b.
History of Michigan Program
c.
Process flowchart (.doc)
d.
National MCH Center for Child Death Review
e.
The Medical Examiner system in Michigan
f.
The Office of Children’s Ombudsman
g.
CDR and FIMR
2. Policies and Procedures, Goals and Objectives
a.
Confidentiality form
(.doc)
b.
Team operating procedures
i. Information sharing
ii. Confidentiality
iii. Team Coordinator
iv. Member designees and meetings attendance
v. Obtaining names for team reviews
vi. Child death information distribution
vii. Child death summary sheet information
viii. Record keeping
3. Local Child Death Review Teams
a.
Team Membership
i. Core team membership
ii. Additional team membership
iii. Ad hoc members
b. Local team roster
c.
Role of team members
i. Medical Examiner
ii. Law Enforcement
iii. Department of Human Services
iv. Prosecuting Attorney
v. Public Health
vi. Pediatrician
vii. Emergency Medical Services
viii. Hospitals
ix. Community Mental Health
x. Probate or Family Court
xi. Educators
e.
Maintaining an effective team
i. Respect team agreements
ii. Participate and be prepared for meetings
iii. Keep regular meeting schedules
iv. Provide an educational element at team meetings
v. Use the Michigan network of review teams
vi. Use professional associations represented on teams
vii. Use the state CDR Program
office and the State Advisory Team
viii. Complete your case reports in a timely manner
ix. Provide other members with support
x. Do not lose sight of the team’s purpose and objectives
xi. Team membership is a long-term commitment
xii. A team is both a message to the community and a message from the community
4. Meeting prep and Facilitation
a.
Sample meeting agenda
(.doc)
b.
Sample meeting summary sheet
(.doc)
c. Case Review Matrix
d.
Reviewable Deaths
e.
Conducting Effective Reviews
i. Beginning the meeting
ii. Sharing information
iii. Clarification
iv. Discussion
v. Holdover reviews
vi. Referrals
vii. Agency conflict resolution
viii. Media relations
f.
Prevention
i. Integrating prevention into meetings
A. Planning a Prevention Program
B.
Prevention bookends-start with prevention, end with prevention
C. Sample tickler list
5. Getting information
a. Birth records - Sample letter requesting birth records
b. Death certificates - Sample letter requesting assistance of county clerk in obtaining death certificates/notice of county resident deaths
c.
Resident County Notification of Child Death
(.doc)
6. Data
a.
Data collection tool
c. Data collection user manual
e. Data dictionary/definitions
7. State program and staff
a.
Contact list
b.
Communication log
c. Map of counties and staff coverage
d.
State
Support-Technical Assistance
e.
State Advisory Team
i. Explanation
ii. Roster
8. Networking and contact info
a.
Michigan CDR coordinators
i. Contact list
b.
List of other state contact numbers/websites
c. Frequently used contacts
9. Resources
a.
List of national organizations/resources
b.
Glossary of Terms
c. Ready reference, county stats, etc.
i.
Michigan CDR data request form
(.doc)
ii. Michigan Report Request Form
iii.
Centers for Disease Control and Prevention information
A. CDC WONDER
B. CDC WISQARS
10. Prevention---Sample of Successes: Community Action
a.
Examples of prevention initiatives that have worked
b. Contact information-those who initiated model
prevention activities |
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